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Schedule
Recently, I heard a professional organizer say a very smart thing. She said that we don't find time in our lives, we make time. This is the real key to managing your time well: Making regular appointments with yourself to do the things that really count. And what counts most in managing your time is planning.

So the first thing you're going to do is to take out your daily calendar and for the next few weeks schedule fifteen minutes of time with yourself every day for planning and regrouping. Eventually this will become a habit, but for now you should put it on the calendar. It doesn't matter if you do this first thing in the morning or right before you leave the office,

Allison Van Norman runs Organizing Solutions, a San Francisco bay area business devoted to teaching people how to get organized. For more information, go to her Organizing Solutions web site,
organizing-solutions.net

Inspiration
"The only real mistake is the one from which we learn nothing." --John Powell

"Never believe that a few caring people can't change the world. For, indeed, that's all who ever have." --Margaret Mead


Meetings
Send a confirmation memo to everyone who has agreed to attend. Include the meeting agenda so everyone knows what's going on. It's very important for all the participants to be properly prepared before they show up, because you don't want to waste anyone's time.

but this personal appointment is essential to managing your time wisely. You will use this time to plan the upcoming day, to review the previous day, and to take care of any loose ends or unfinished business. You should also use this time to do a quick pick up - take care of the filing you've created during the day, clear off your desk, etc. At home you should also do a quick pick up, so that you're not starting the next day already behind. This time is necessary to review your progress, tie up loose ends and plan your new day.

When you've finished that, go ahead and schedule all of your frequent maintenance tasks for the next quarter in your daily calendar. Write in pencil if you must, but schedule in all of the bill-paying, laundry, bathroom cleaning and everything else. Even though you hate them, you still have to do them. Then look at the to-do list for the current month, and pick out the tasks you're going to take care of tomorrow. Write them on your daily calendar. Add a final appointment near the end of this quarter to plan your calendar for the next quarter.